Olympus |

Vendor Payment

Transform your business today with automated

vendor payments

Make vendor payments seamlessly with a single click and get complete control with real-time updates

3 Easy Steps to

Get Started with EnKash

Complete KYC Process

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The EnKash way is

the better way

Switch to EnKash today!

Data

Entry

Approval

Workflows

Risk and

Errors

Bulk

Payments

Manual data entry delays the entire payment process.

Saves time and money by processing all invoices digitally.

We ensure

fast, easy, and safe

vendor payments

Vendor

KYC

Collect and verify essential information about your vendors and suppliers before onboarding them onto the platform to ensure hassle-free transactions

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Bank Account Validation

Validate the bank account details of the vendors by using the penny-drop method before processing transactions to prevent payment errors

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Multi-Branch Payments

Simplify vendor payments across multiple branches with a single click, while maintaining transparency through real-time updates on approvals and notifications via a centralized dashboard

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PO Management

Hassle-free PO (Purchase Order) management against the invoices on a single dashboard

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Automated Reminders

Make sure that all vendor payments are processed on time and without errors. Get automated reminders to track outstanding vendor payments

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Seamless Integration

Seamless integration with your existing ERP system and banking partners for smooth vendor payments

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Virtual

Cards

Access to a virtual card for payment decentralization/ branch payments/department-wise payments

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Secure and hassle-free

vendor payments

every single time

How does it work?

1/5

Learn how our vendor payments platform can revolutionize the way you work!

Read Blogs

What is Vendor Payment and How Does It Work?

Dec 23, 2022

Accounts payable is a vital part of a firm’s operation and is responsible for processing the payment to the vendors. In addition, it is responsible for making virtual payments that...

Enhance your Productivity with Vendor Payment Automation

Aug 08, 2023

It is rightly said that one must have a supplier relationship of continuous improvement to create an agile process of procuring to pay process flow and in turn, boost business growth...

The Role of Vendor Payments in Customer Experience

Aug 10, 2023

If you are a startup, small or medium-sized business, then your main concern is ensuring that you continue to serve your customers seamlessly. As simple as it sounds,...

Got Questions?

Don't worry! Our FAQs section will help you learn about vendor payment in detail

What is vendor payment?

Vendor payment refers to the process of disbursing funds from a business or organization to its suppliers or vendors in exchange for goods or services that have been provided. It's a critical aspect of the procure-to-pay cycle in business operations. EnKash’s vendor payment solution focuses on helping businesses manage vendors end-to-end. You can use the express pay option for regular and repetitive vendor payments.

Efficient vendor pay systems help organizations maintain strong vendor relationships, optimize cash flow, negotiate favorable payment terms, and ensure compliance with contractual agreements. Automation and integration with financial systems enhance the accuracy and efficiency of the vendor payment process.

How can I pay my vendors through EnKash?

Follow the below steps to make vendor payments via EnKash platform:

Log in to EnKash with valid credentials and complete KYC
Go to Vendor Payments under Olympus and upload invoices
Add maker-checker approval workflow
Select vendor invoices to be paid individually or in bulk with one click with the preferred payment mode

How can I deduct TDS while making vendor payment?

There are three different ways through which TDS on vendor payments can be deducted. The same are mentioned below:

By creating an invoice on the EnKash platform
After uploading a vendor invoice and editing it, or
By syncing your Tally integrated system with the EnKash portal

Who will pay the TDS to the government in case of vendor payment?

TDS (Tax Deducted at Source) is typically deducted and deposited by the person paying the vendor. In the context of vendor payments, the responsibility for deducting TDS and remitting it to the government lies with the party making the payment.

Can I track payment invoices that are paid through cash and cheque?

You can check the status of the vendor payment made in cash and cheque provided you have integrated Tally with EnKash. You cannot track these payments but check their status.

How can I provide vendor payment details to my CA for bookkeeping?

With EnKash, you can allocate the auditor role to your CA while setting the maker-checker approver workflow on the dashboard. This will allow your CA to view all the vendor payments made on the platform.

What is vendor reconciliation?

Vendor reconciliation, also known as supplier reconciliation, is the process of comparing and verifying the financial records and transactions between a company and its vendors or suppliers. The goal of vendor reconciliation is to ensure that the financial statements of both parties align and that any discrepancies or differences are identified and resolved accurately.

Moreover, vendor reconciliation is a critical aspect of maintaining financial integrity, controlling costs, and managing relationships with suppliers. It helps in detecting errors, avoiding overpayments or underpayments, and ensuring that the financial statements accurately represent the company's liabilities and financial position concerning its vendors.

Seeking further understanding of vendor payments?

Vendor payments are accounts payable or invoices to pay, which refer to compensating suppliers for the goods or services they provide to your business. Maintaining a good relationship with your suppliers while ensuring you don’t have responsibilities for an extended time is possible by managing your vendor payments methodically and timely. This keeps businesses of all kinds running as efficiently & effectively as possible.

Explore our comprehensive guide.

What is a vendor in accounts payable?

In Accounts Payable (AP), a vendor refers to a person, business, or entity from whom a company purchases goods or services. A vendor can be an individual, a company, a supplier, or a service provider that supplies products or services required for the company's operations. Vendors play a crucial role in the procurement and supply chain process of a business. Timely payment to suppliers is crucial for maintaining good credit terms and sustaining a healthy supply chain.

Why do businesses need to streamline vendor payments?

Businesses need to streamline their vendor payments to:

Ensure their payments are quick, accurate, and made on time
Establish a rapport in the industry with timely vendor payments
Improve vendor relations in the longer run
Pay before the due date and avail trade discount, if both parties agree

What issues arise from a poor vendor payment system?

A poor vendor payment system can lead to several issues that can significantly impact a company's operations. Some of the common issues are:

Late payments:

Delays in processing and making payments to vendors can lead to strained vendor relationships and potential disruptions in the supply chain.

Inaccuracies and discrepancies:

Errors in payment amounts, duplicate payments, or incorrect payment details can lead to financial inaccuracies and reconciliation challenges.

Cash flow challenges

Inadequate cash flow management due to inconsistent or delayed payments can potentially affect the company's ability to meet its financial obligations.

Operational inefficiencies:

Wasted time and resources spent on manual and inefficient payment processing, including duplicate data entry, approval delays, and manual reconciliation efforts.

What are the various functions of the vendor payment module?

The vendor payment module is designed to streamline and manage the end-to-end vendor payment process efficiently. Here are the various functions typically associated with a vendor payment module:

Adding your vendor:

The first and foremost step in the vendor payment module is to add the vendor to the portal.

Invoice verification:

Validates and verifies vendor invoices against purchase orders, contracts, or other agreements to ensure accuracy and authenticity.

Payment authorization and approval:

Facilitates the approval workflow for vendor payments, ensuring that authorized personnel review and approve payments in accordance with company policies.

Payment scheduling:

Allows for the scheduling of vendor payments based on agreed-upon payment terms, ensuring timely and accurate disbursement of funds to vendors.

Payment processing:

Initiates the actual payment transactions using selected payment methods, such as electronic transfers, net banking, or UPI.

Bank reconciliation:

Integrates with bank statements and reconciles payments made with bank transactions, minimizing errors and discrepancies in financial records.

What payment modes can I use for vendor payments?

You can use a virtual card to make quick, easy, and reliable vendor invoice payments. As soon as you register on the platform, you will get access to a virtual card with an account number.

Cheque Payments:

These are traditional and widely used and can be mailed or handed directly to the vendor. Moreover, it requires manual processing and may have longer processing times.

National Electronic Funds Transfer (NEFT):

Directly transfers funds from your bank account to the vendor's bank account and is faster and more efficient than cheques. These are most commonly used for recurring vendor payments.

Virtual Card Payments:

You can use a virtual card to make quick, easy, and reliable vendor invoice payments. As soon as you register on the platform, you will get access to a virtual card with an account number.

Real Time Gross Settlement (RTGS):

It enables real-time funds transfer from one bank to another in India.

Immediate Payment Service (IMPS):

Vendor bill payment can be done with this facility that provides instant interbank electronic fund transfers, which are available 24/7 and can used for real-time payments.